Scheduling and time tracking for shift-based businesses, from one location to a chain.

Staffing and labour cost in every location, visible before the month closes.

Proplanum is workforce management software for shift-based businesses: retail chains, hotels, manufacturing and healthcare providers. The schedule is built from your staffing rules, actual hours appear next to the plan during the month and the result is ready for your payroll.

Book a 30-minute call Start a 21-day trial

On the call we compare staffing and demand using your numbers.

Weekly schedule in Proplanum: eight people in a store, morning and afternoon shifts with the cost next to each name, annual leave as a band across the week, an open shift in the Unassigned row and two swap proposals

Manager dashboard on a phone: who is on shift now and what needs attention

Demo data. The app is available in English.

21 days, no card with account manager schedule from Start, automatic from Premium From $3.50 per employeePricing

Prices in US dollars (USD), excluding VAT.

One location, several or a chain: same principle, different path.

One location

A restaurant, store, clinic, leisure park or small hotel. The schedule on your phone, swaps and leave in the app, hours ready for your accountant.

Start a 21-day trial

Several locations

Two to ten locations. All side by side without driving between them, plan next to actual, payroll data in one file.

Multi-location chain

From a dozen to several hundred locations. Staffing and labour cost before the fact, a regional pilot, alongside the systems you already use.

A cashier in a green apron scans shopping at a grocery store till, a customer with a basket

Retail chainsStaffing to footfall from till data, cost per hour store by store.

The long reception desk of a large hotel, four receptionists check in guests with suitcases

HotelsReception, food and beverage and housekeeping in one schedule, planned to occupancy.

A crew of five in caps, helmets and vests walks along a packing line in a bright hall at the start of a shift

Production and warehousesSeparate crew views, rotation and Labour Code checks.

Two nurses at the desk of a bright ward, one writes up notes, the other checks a monitor

HealthcareMedical on-call duty under Polish healthcare law, rest under the Labour Code, longer shifts balanced by shorter days.

Three smiling cooks plate dishes at the pass of a bright restaurant kitchen, heat lamps and steam above the plates

RestaurantsShifts planned to demand, swaps without a call to the manager.

A lifeguard in a red T-shirt by the pool of a water park, slides in the background

Leisure and recreationSeason and weekends: staffing to attendance, hours for payroll.

The Labour Code rules in Proplanum are configurable: you set your own thresholds and choose a warning or a block, and we can set the rules up individually for your company.

By roleCEO and owner Operations director HR and payroll

Payroll settles hours after the month closes. Proplanum plans them earlier and shows them as the month goes.

We do not replace your HR and payroll system. We hand it the result.

Before the fact
Schedules built from staffing rules
With demand data, it also follows demand. Hours, demand and absences from last month go into the next plan.
During the month
Actual hours next to the plan
In every location. You see overtime before it happens.
After the fact
The result is ready for your payroll
Payroll without retyping. There the month ends. Here the next schedule begins.

Hours go to nine HR and payroll systems used in Poland, with import instructions. Plus two-way ADP and electronic sick notes (e-ZLA) from ZUS, the Polish social insurance institution.

API

Integrations and security

Moving from another system? With a self-service start, data transfer is part of the implementation included in your plan. Import from several systems is quoted with implementation.

See how it works

Plan, hours worked, overtime and cost per hour: all locations side by side, during the month.

Have demand data? Demand-based staffing from tills, POS or a hotel system is the third step, not a condition for starting.

Weekly schedule in Proplanum: eight people and seven days with ready shifts, annual leave and an open shift

Kiosk on a tablet: clock, clock-in by card, QR code or PIN

Time tracking on a manager's phone: plan against actual hours, entries waiting for approval

Comparison of four locations over one week: planned and worked hours on a chart, plan completion, absences, overtime, planned and actual cost and cost per hour, with comparison to the previous period switched on

Demo data. The app is available in English.

In stores measured before implementation, only two in three paid hours fell in the hours when there was footfall. Retail chains with till data; share of hours with staffing equal to demand, measured before implementation.

Managers and the team get the app and the kiosk.

The schedule on the phone, swaps and leave requests in the app, clock-ins and clock-outs at the kiosk.

What your team will see

Demo data. The app is available in English.

Implementations counted in locations, not companies.

over one fifth higher sales per hour worked in the busiest store and one tenth higher across the chain, in three months.Supermarket chain, till data.
about 9%lower labour cost with the same service level, within a quarter.Retail chain.
over 400 peoplein 25 departments in one system: schedules, time tracking and leave.Implementation from 2026.

Implementations from a few to several hundred locations. Largest customer: over 8,000 employees.

See the results How implementation works: the first month week by week

Two room attendants with linen trolleys in a bright corridor of a large hotel

The call takes 30 minutes and ends with a first step based on your numbers.

Thank you, your details have reached us.

We will call you back on the number you gave.

The form could not be sent. Please try again or call us on +48 503 700 111.

What happens next

Monday to Friday, 8:00 to 16:00, Central European Time (CET), we reply the same day. After 16:00 and at weekends, by 12:00 on the next working day.
30 minutes online: staffing against demand, using a chain like yours or your own data.
After the call: a proposal or a pilot plan for one location or region.

Two members of the Proplanum team at a laptop in a bright office discuss an implementation

The team that runs the call and the implementation

First call and scope
Implementation manager
Integrations and API
Support Monday to Friday

Microsoft Azure in the EUhosting and regular data backups in the EU
Data processing agreement (DPA)with every customer, SLA in the Enterprise plan
Nine HR and payroll systems used in Poland, ADP and e-ZLAhours ready for your payroll
Implementations above 8,000 employeesfrom a few to several hundred locations

General contact: +48 503 700 111, info@proplanum.com

Prefer to check for yourself? Start a 21-day trial, no card.

In plans from schedule and payroll hours from Start comparison and demand staffing from PremiumPricing

Moving from another system? With a self-service start, data transfer is part of the implementation included in your plan. Import from several systems is quoted with implementation. We have tools to make it quick without disrupting your work. You choose the date.

Staffing and labour cost in every location, visible before the month closes.

One location, several or a chain: same principle, different path.

Payroll settles hours after the month closes. Proplanum plans them earlier and shows them as the month goes.

Schedules built from staffing rules

Actual hours next to the plan

The result is ready for your payroll

Plan, hours worked, overtime and cost per hour: all locations side by side, during the month.

Implementations counted in locations, not companies.

The call takes 30 minutes and ends with a first step based on your numbers.

Thank you, your details have reached us.

What happens next