Intelligent system for planning work schedules in hotels
Automate work schedule planning and efficiently manage your hotel, taking into account current reservations and expected occupancy.
Proplanum simplifies and accelerates the coordination of shift work, allowing you to focus on key aspects of hotel management. With clear summaries of labor costs relative to sales, you can better utilize resources and manage your budget more effectively.
Shift work planning 24/7 without automation is time-consuming and error-prone
Managers are constantly busy adjusting schedules to changing needs, yet errors still frequently occur. Sound familiar?
Creating variable work schedules takes too much time
Including current reservations, seasonal demand, and irregular employee availability in work schedules consumes a large part of your workday.
Lack of flexibility in work planning and communication problems
The response time to changes in demand and sudden situations is slow because the entire schedule creation process is done manually. Additionally, the lack of quick information exchange leads to misunderstandings and delays.
Time-consuming payroll calculations
Calculating payroll is overly complicated because employees work different hours on different shifts, including nights, weekends, and holidays.
Proplanum was created to solve these problems
Automate work planning and start efficiently managing labor costs with Proplanum
Thanks to automation, work planning for a hotel is much faster, easier, and error-free.
Advanced system features allow you to plan optimal work schedules in less time, quickly respond to changes in demand, and calculate payroll based on actual hours worked.
Online Work Schedule
With Proplanum, you will quickly create an optimal work schedule considering variable demand, irregular work hours of your employees, and team availability.
Flexibility in work planning
Automation gives you greater flexibility in work planning, allowing you to easily adjust work schedules to demand and immediately inform the team about changes, even from the mobile app.
Time Tracking
The system allows for convenient and accurate time tracking, as well as automatic export of data to HR and payroll systems, facilitating payroll calculations.
What capabilities does the online work schedule offer in hospitality?
Automatic work planning
The system helps you automatically consider parameters such as employee availability and adjust the schedule to periods of high and low demand. If needed, you can quickly arrange replacements from a list of willing workers.
Break planning
You can automatically plan legally required breaks to ensure that you always have a sufficient number of employees to serve customers during each shift.
Compliance with the Labor Code
Thanks to automatic control of schedule compliance with the Labor Code, you can ensure that you plan variable work schedules according to applicable regulations. This minimizes the risk of violations and potential fines from labor inspections.
Shift exchange system between employees
Employees can independently propose replacements for their shifts, which can be approved automatically or after manager verification. This significantly shortens the time needed to coordinate sudden employee unavailability.
Budgeting
You always have insight into current labor costs and up-to-date sales data. Clear summaries allow you to easily analyze and forecast labor costs and optimize employment in the hotel considering sales.
How does flexibility in work planning help you?
Automatic employee notifications
Every time you make a change to the work schedule, your team is immediately informed. With Proplanum, you can be sure that all messages sent to employees reach them on time.
Quick replacement arrangements
When an employee reports sudden unavailability, you can quickly arrange a replacement from a list of willing workers. You can respond quickly to unexpected situations without spending time making phone calls and sending SMS.
How does time tracking improve hotel management?
Time tracking with a smartphone, RFID cards, or company computer
Hotel employees can track their work time in a way that suits their positions — using a mobile app, RFID cards, or a company computer.
Exporting time records to HR and payroll systems
You can automatically export accurate time records to HR and payroll systems, making payroll calculations simpler and less time-consuming.
Providing information on unplanned events
You always have access to information about sudden absences, delays, and other events such as overtime and check-ins/check-outs.
Precise calculation of worked hours, including overtime
The system accurately calculates worked hours, automatically including overtime and other events. You have full control over employee efficiency, which helps optimize labor costs.
Try Proplanum for free and optimize shift work management in your hotel
Start a free trial of Proplanum in your hotel. This way, you can see the system from the inside and check how time-consuming tasks related to shift planning can become a simple and quick process.
What do you gain with Proplanum?
We believe that every company can increase employee efficiency, but this requires a change in approach and the right tools.
This belief led us to design the intelligent features of Proplanum, which are based on values important to any business striving for long-term growth.
One comprehensive system for work planning and team management
All necessary functions for planning work schedules and managing teams are included in one easy-to-use system.
Mobile and web app
You are not limited by time or place. With the mobile and web app, you can plan work schedules and inform the team about changes on any device, at any time, from anywhere in the world.
Intuitive interface
The app is designed according to the latest usability standards, making work planning with Proplanum convenient and intuitive. The easy-to-use interface ensures a low entry barrier for new users.
Budget control and simplified payroll
Proplanum allows you to precisely control the budget and speed up the payroll process. You can quickly respond to any irregularities, ensuring continuous financial control and minimizing payroll errors.
Reduced unnecessary overtime
Precise time tracking and more efficient team management allow you to reduce overtime, which is more expensive than regular work hours.
Free 21-day trial
You can test all system functions without any obligations for 21 days and see how Proplanum will improve the operation of your company.
System appreciated by managers
and directors
Managing work schedules in our store network, especially with many shifts and work on Saturdays, was a big challenge for managers and supervisors. We have many employees working simultaneously, which further complicated the matter. Proplanum has greatly simplified this process, enabling easy creation and control of schedules. The system allows us to better coordinate shifts and weekend work, significantly improving efficiency and employee satisfaction.
Managing 24-hour work schedules for surgeons and nurses was a huge challenge for us. Thanks to Proplanum, we can now easily create schedules for different shifts, significantly improving our efficiency. The system allows precise tracking of working hours, which helps in calculating wages. This way, I can focus on managing the department and patient care.
We work in different locations, and managing schedules was difficult. As a dental clinic, taking care of our patients' smiles is our priority, so efficient work organization is extremely important. Proplanum allows us to easily coordinate work schedules and quickly respond to changes. This gives us a better overview of our working hours and helps us plan our duties more efficiently. This tool has greatly facilitated our work.
Proplanum solved our problems with accurately tracking working hours and calculating wages. Everything is now monitored and settled on time. We recommend this solution to any hotel.
Managing multiple gas stations operating 24/7 required an effective tool for coordinating shifts and weekend work. Proplanum allows us to centrally manage schedules for all locations, which has significantly improved operational efficiency.
We had a significant problem managing 24-hour work schedules, especially with a multi-shift system. In addition, precise tracking of working hours and calculating wages were challenging. Proplanum has really helped us. Thanks to it, we can easily and quickly create schedules for different shifts, and the system automatically records working hours and helps in accurately calculating wages. Now we have more time for other matters and significantly fewer planning issues.
Our biggest challenge was scheduling shifts for students. Proplanum has greatly simplified this. With the system, we can quickly create and change schedules, and working hours are recorded automatically. This tool allows us to better match shifts to employees' needs, which translates into greater satisfaction and better performance.
In our restaurant, we had a big problem with scheduling shifts, especially in the summer season when we have many seasonal workers. Proplanum has really simplified this process. Now we can easily manage shifts, and the system automatically records working hours, which makes calculating wages much easier.
Managing vacations and absences has always been a challenge for us. Proplanum helped us organize these issues, and now everything is clearer. We definitely recommend it.
Proplanum has greatly improved our work schedule management. It is now easier to coordinate the work of teams at different times of the day and night. Before implementing this system, creating schedules was extremely time-consuming and often led to errors that affected our customer service. Proplanum has helped us avoid these problems and has also increased employee satisfaction by better matching schedules.
In our restaurants, the biggest problem was managing employee schedules, especially during weekends and holidays. Additionally, we had difficulties with effective communication between managers and employees. Proplanum is a real lifesaver. Now scheduling is quick and error-free. The system automatically adjusts shifts and tracks working hours, significantly reducing unnecessary overtime. This tool allows us to better manage staff and control costs, which is crucial in the hospitality industry.
FAQ — Check the answers to the most frequently asked questions
Use the topic search to quickly find the right answers.
How does Proplanum help in managing shift work?
Proplanum automates the creation of shift schedules, allowing for quick adjustments to changing needs. The system enables efficient planning and management of shifts, eliminating conflicts in work schedules. It also allows for real-time modifications to schedules in response to unforeseen changes in employee availability or other unexpected situations.
Does the system help comply with Labor Code regulations?
Yes, Proplanum automatically verifies that the created shift schedules comply with Labor Code regulations, helping to avoid potential legal and financial consequences.
How much does Proplanum cost?
If you run a small or medium-sized business, you can choose from 3 pricing plans. You can find information about the available pricing plans on the website: proplanum.pl/cennik. If you run a large company, contact us through the contact form, and you will receive a personalized offer for large businesses.
How can I check if using Proplanum is cost-effective for my hotel?
You can calculate the potential savings that Proplanum can bring to your hotel by using the savings calculator available on the website: proplanum.com/cennik#kalkulator.
START A FREE 21-DAY TRIAL OF ProPlanum IN YOUR COMPANY
Proplanum allows you to quickly create work schedules, delegate tasks, and fully control labor costs. Start a 21-day free trial of Proplanum and automate daily tasks related to planning and managing work in your company – it costs nothing!