Intelligent system for planning work schedules in hospitals and clinics
Automate work schedule planning to easily adapt shift schedules to the increasing dynamics of changes in the healthcare sector.
The Proplanum system allows you to respond more quickly to emergency situations by efficiently updating work schedules — ensuring that each shift has the appropriate number of doctors, nurses, and medical assistants with the required specializations.
Manual work planning in healthcare limits operational flexibility
Managing work in hospitals and clinics is becoming increasingly complex — emergency interventions are daily occurrences, seasonal disease outbreaks are more frequent, and the list of specialists needed on shifts is growing longer.
The traditional approach to planning 24/7 shift schedules is not effective and leads to errors that impact patient safety.
Lack of operational flexibility
Work schedule planning is not adapted to the dynamics of the medical environment, destabilizing hospital or clinic operations and reducing the quality of patient care.
Difficulties with replacements during leave
Employee leave causes difficulties in covering all shifts 24/7, especially in specialized medical fields.
Problems with overtime and payroll calculations
Irregular working hours, breaks, night shifts, and overtime are difficult to record due to frequent emergency interventions, leading to payroll errors and making the process very time-consuming.
Proplanum was created to solve these problems
Automate work schedules and quickly respond to changes with the Proplanum system
Thanks to automation, planning and managing work in hospitals and clinics is much faster, easier, and error-free.
Advanced system features allow you to plan shift schedules in less time, respond quickly to medical emergencies, arrange appropriate replacements, and accurately record the working hours of medical staff.
Work schedule management and operational flexibility
With Proplanum, you can quickly create shift schedules, flexibly adapt them to emergency situations, and effectively respond to seasonal disease outbreaks by covering shifts with the optimal number of doctors, nurses, and medical assistants.
Leave planning and replacements
The system facilitates leave planning in a way that ensures continuity of work in hospitals and clinics — ensuring that each shift has medical personnel with the appropriate qualifications.
Overtime management and payroll calculations
The system allows medical staff to conveniently record their working hours using a smartphone or RFID cards. It also enables exporting time records to HR and payroll systems, eliminating errors in payroll processes.
What capabilities do work schedule management and operational flexibility offer in healthcare?
Automatic work planning
The system helps you automatically consider parameters such as the availability of medical staff and efficiently adjust the schedule to the changing workload of the facility.
Break planning
Automatically plan legally required breaks to ensure that each shift in the hospital or clinic always has enough staff to maintain continuity of care and patient safety.
Compliance with the Labor Code
Thanks to automatic control of work schedule compliance with the Labor Code, you can plan shift schedules according to applicable regulations in Poland, which is crucial in the healthcare sector where adherence to laws is strictly monitored.
Shift exchange system between employees
Save time with the ability for employees to independently propose replacements for their shifts. Replacement proposals can be automatically approved or after your verification.
Budgeting
You always have insight into current labor costs and operational indicators. Clear summaries allow you to easily analyze and forecast labor costs, as well as optimize staffing, which is essential in the dynamically changing healthcare environment.
How does leave planning and replacements help you?
Submitting availability and leave requests by employees
Each medical staff member can easily report their availability and submit leave requests via the app. As a manager, you have real-time insight into employee availability, and you can approve leave requests with one click. Once approved, the employee receives a notification of the leave acceptance.
Reporting sudden unavailability
Employees can quickly inform you about their sudden absence via the app they always have on hand. You are notified in real-time, allowing you to quickly arrange replacements based on a list of willing workers and ensure continuity of patient care.
Viewing the availability of all employees
In one view, you have a complete overview of the current availability of all medical staff, and all leave information is automatically added to the work schedule. This minimizes the risk of errors in the work schedule.
Checking available leave days
Employees can check directly in the app how many leave days they have left. Meanwhile, the HR department has access to a collective view of leave statuses, making management easier and minimizing the risk of staff shortages.
What improvements do overtime management and payroll calculations introduce?
Automatic time tracking with a smartphone, RFID cards, or company computer
Medical staff can record working hours in a way that suits their specific position — using a mobile app, RFID cards, or a PIN code on a company computer.
Exporting time records to HR and payroll systems
By exporting time records directly to the HR and payroll system, you eliminate payroll errors and speed up the entire process.
Providing information on unplanned events
Managers can monitor employee presence in real-time, immediately learning about work time issues and taking quick corrective actions, which is especially important in the dynamic medical environment.
Precise calculation of worked hours, including overtime
Precise management of working hours is essential in healthcare, where overtime is frequent, and its control can improve efficiency and reduce staff burden.
Try Proplanum for free and optimize work management in your hospital or clinic
Start a free trial of Proplanum in your medical facility. This way, you can see the system from the inside and check how time-consuming tasks related to shift planning can be accelerated, ensuring full shift coverage even in emergency situations.
What do you gain with Proplanum?
We believe that every company can increase employee efficiency, but this requires a change in approach and the right tools.
This belief led us to design the intelligent features of Proplanum, which are based on values important to any business striving for long-term growth.
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One comprehensive system for work planning and team management
All necessary functions for planning work schedules and managing teams are included in one easy-to-use system.
Mobile and web app
You are not limited by time or place. With the mobile and web app, you can plan work schedules and inform the team about changes on any device, at any time, from anywhere in the world.
Automatic employee notifications
Every time you make a change to the work schedule, your team is immediately informed. With Proplanum, you are sure that all messages sent to employees reach them on time.
Optimal shift coverage
Proplanum allows managers to assign medical staff to shifts based on qualifications and experience. This ensures that each shift has employees with the appropriate competencies.
Higher employee retention
The system allows medical staff to easily report their availability. Because they have an influence on their work schedule, their job satisfaction is higher, leading to lower turnover.
Elimination of payroll errors
Proplanum eliminates payroll errors, helping to avoid misunderstandings and conflicts caused by incorrect payroll calculations. Additionally, the entire payroll process is faster, improving hospital or clinic resource management.
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System appreciated by managers
and directors
In our restaurant, we had a big problem with scheduling shifts, especially in the summer season when we have many seasonal workers. Proplanum has really simplified this process. Now we can easily manage shifts, and the system automatically records working hours, which makes calculating wages much easier.
We work in different locations, and managing schedules was difficult. As a dental clinic, taking care of our patients' smiles is our priority, so efficient work organization is extremely important. Proplanum allows us to easily coordinate work schedules and quickly respond to changes. This gives us a better overview of our working hours and helps us plan our duties more efficiently. This tool has greatly facilitated our work.
Our biggest challenge was scheduling shifts for students. Proplanum has greatly simplified this. With the system, we can quickly create and change schedules, and working hours are recorded automatically. This tool allows us to better match shifts to employees' needs, which translates into greater satisfaction and better performance.
Proplanum has greatly improved our work schedule management. It is now easier to coordinate the work of teams at different times of the day and night. Before implementing this system, creating schedules was extremely time-consuming and often led to errors that affected our customer service. Proplanum has helped us avoid these problems and has also increased employee satisfaction by better matching schedules.
Managing multiple gas stations operating 24/7 required an effective tool for coordinating shifts and weekend work. Proplanum allows us to centrally manage schedules for all locations, which has significantly improved operational efficiency.
Managing 24-hour work schedules for surgeons and nurses was a huge challenge for us. Thanks to Proplanum, we can now easily create schedules for different shifts, significantly improving our efficiency. The system allows precise tracking of working hours, which helps in calculating wages. This way, I can focus on managing the department and patient care.
Managing vacations and absences has always been a challenge for us. Proplanum helped us organize these issues, and now everything is clearer. We definitely recommend it.
Proplanum solved our problems with accurately tracking working hours and calculating wages. Everything is now monitored and settled on time. We recommend this solution to any hotel.
In our restaurants, the biggest problem was managing employee schedules, especially during weekends and holidays. Additionally, we had difficulties with effective communication between managers and employees. Proplanum is a real lifesaver. Now scheduling is quick and error-free. The system automatically adjusts shifts and tracks working hours, significantly reducing unnecessary overtime. This tool allows us to better manage staff and control costs, which is crucial in the hospitality industry.
We had a significant problem managing 24-hour work schedules, especially with a multi-shift system. In addition, precise tracking of working hours and calculating wages were challenging. Proplanum has really helped us. Thanks to it, we can easily and quickly create schedules for different shifts, and the system automatically records working hours and helps in accurately calculating wages. Now we have more time for other matters and significantly fewer planning issues.
Managing work schedules in our store network, especially with many shifts and work on Saturdays, was a big challenge for managers and supervisors. We have many employees working simultaneously, which further complicated the matter. Proplanum has greatly simplified this process, enabling easy creation and control of schedules. The system allows us to better coordinate shifts and weekend work, significantly improving efficiency and employee satisfaction.
FAQ — Check the answers to the most frequently asked questions
Use the topic search to quickly find the right answers.
How does Proplanum help in managing shift work?
Proplanum automates the creation of shift schedules, allowing for quick adjustments to changing needs. The system enables efficient planning and management of shifts, eliminating conflicts in work schedules. It also allows for real-time modifications to schedules in response to unforeseen changes in employee availability or other unexpected situations.
Does the system help comply with Labor Code regulations?
Yes, Proplanum automatically verifies that the created shift schedules comply with Labor Code regulations, helping to avoid potential legal and financial consequences.
How much does Proplanum cost?
If you run a small or medium-sized business, you can choose from 3 pricing plans. You can find information about the available pricing plans on the website: proplanum.com/pricing. If you run a large company, contact us through the contact form, and you will receive a personalized offer for large businesses.
How can I check if using Proplanum is cost-effective for my hospital or clinic?
You can calculate the potential savings that Proplanum can bring to your hospital or clinic by using the savings calculator available on the website: proplanum.com/pricing#calculator.
START A FREE 21-DAY TRIAL OF ProPlanum IN YOUR COMPANY
Proplanum allows you to quickly create work schedules, delegate tasks, and fully control labor costs. Start a 21-day free trial of Proplanum and automate daily tasks related to planning and managing work in your company – it costs nothing!