Online Work Schedule - Plan Work Up to 84% Faster
Plan work schedules easier and faster with the intelligent Online Work Schedule. Available on smartphones and computers, app helps you adjust the schedule to employees' availability, skills, and preferences.
It automatically checks compliance with labor laws, detects errors and overlapping shifts. Every employee will always have the current schedule at hand, and when changes are made, they will instantly receive a notification.
Faster Work Schedule Planning, Without Misunderstandings and Chaos
What would you say if an intelligent system helped you plan work schedules considering dozens of factors important for your organization?
The Online Work Schedule operates on several levels — it allows you to create an optimal work schedules faster to best utilize the organization's resources while staying within budget, considering employees' availability, and complying with labor laws.
It solves the problem of manual work planning, which is time-consuming, error-prone, and often leads to costly misunderstandings once and for all.
Spending long hours creating work schedules, and still encountering errors?
The Online Work Schedule not only speeds up shift and variable schedule planning but also checks schedules for conflicts. It automatically detects potential problems, including overlapping shifts, employee overload, and availability.
Delays in schedule updates causing downtimes or decreased efficiency?
The app allows for quicker adjustment of the schedule to changing needs, which is crucial in work environments where unforeseen situations are common and require quick reactions.
Difficulty controlling the budget due to lack of data connecting sales with labor costs?
The Online Work Schedule provides integrated payroll cost data, helping you control and forecast the budget, reduce labor costs, and make strategic business decisions.
Wasting time contacting employees by phone, email, or SMS to notify them of schedule changes?
With automatic notifications, a single click is enough to inform the employee affected by the schedule change about the latest updates.
How Does the
Online Work Schedule Work?
Automatic Work Planning
Forget about time-consuming schedule planning. The app helps you consider parameters such as employee availability and preferences, and even payroll costs. You have control over everything — you can limit overtime by setting the maximum number of working hours per day, plan work according to employee skills, and quickly arrange replacements based on a list of available workers.
Break Planning
Automatically schedule all required breaks to avoid downtimes caused by too many employees taking breaks simultaneously. This ensures you always have the right number of employees on duty and increases team management efficiency.
Labor Law Compliance
The app automatically ensures that the work schedule complies with labor laws, minimizing the risk of violations, potential legal consequences, and fines from the labor inspectorate.
Shift Exchange System
Each employee can independently propose a replacement for their shift. The system automatically checks if the proposed change does not lead to schedule conflicts or exceed allowable working hours. Shift exchanges can be manually approved by a manager or automatically, reducing administrative costs and increasing employee flexibility, allowing them to adjust their schedule to their needs without contacting the manager.
Budgeting
Analyze current labor costs within the set budget. The system provides quick access to employee costs and other data for different locations, allowing you to compare expenses between branches, quickly react when labor costs exceed set limits, and better manage the company's finances.
Start a free Proplanum
trial in your organization.
How the Online Work Schedule Simplifies Work Across Different Roles?
Business Owner
The Online Work Schedule allows business owners to automate, speed up, and streamline work planning, giving them full control over resource utilization and reducing labor costs through more efficient employee time management.
Learn more >>
Manager
Faster planning of optimal work schedules enables managers to organize team work more efficiently. For businesses that require 24/7 operations, such as customer support and healthcare services, a rotating shift work schedule can provide continuous coverage and flexibility for employees.
Learn more >>
Employee
The system allows employees to report their availability and preferences. This gives them influence over their work schedule, increases motivation and loyalty, and enhances job satisfaction.
Learn more >>Discover What Else ProPlanum Can Help You With
Time Tracking
Reduce labor costs by calculating wages based on accurate work time and strict overtime control. Monitor entries and exits and check who is on time and who is late.
Learn more >>
Leave Management
Receive leave requests online and immediately arrange replacements to minimize workflow disruptions.
Learn more >>
Task Manager
Delegate tasks directly to employees' phones and monitor in real-time what has been completed. Plan tasks to maintain high operational efficiency.
Learn more >>
Company Communicator
Quickly inform employees about changes without the need for meetings and time-consuming phone calls.
Learn more >>
Try Proplanum and Save Up to 84% of the Time Needed to Create Work Schedules
ProPlanum vs inne systemy
do planowania pracyHeading
System appreciated by managers
and directors
Our biggest challenge was scheduling shifts for students. Proplanum has greatly simplified this. With the system, we can quickly create and change schedules, and working hours are recorded automatically. This tool allows us to better match shifts to employees' needs, which translates into greater satisfaction and better performance.
Managing multiple gas stations operating 24/7 required an effective tool for coordinating shifts and weekend work. Proplanum allows us to centrally manage schedules for all locations, which has significantly improved operational efficiency.
In our restaurants, the biggest problem was managing employee schedules, especially during weekends and holidays. Additionally, we had difficulties with effective communication between managers and employees. Proplanum is a real lifesaver. Now scheduling is quick and error-free. The system automatically adjusts shifts and tracks working hours, significantly reducing unnecessary overtime. This tool allows us to better manage staff and control costs, which is crucial in the hospitality industry.
We had a significant problem managing 24-hour work schedules, especially with a multi-shift system. In addition, precise tracking of working hours and calculating wages were challenging. Proplanum has really helped us. Thanks to it, we can easily and quickly create schedules for different shifts, and the system automatically records working hours and helps in accurately calculating wages. Now we have more time for other matters and significantly fewer planning issues.
Managing 24-hour work schedules for surgeons and nurses was a huge challenge for us. Thanks to Proplanum, we can now easily create schedules for different shifts, significantly improving our efficiency. The system allows precise tracking of working hours, which helps in calculating wages. This way, I can focus on managing the department and patient care.
Managing vacations and absences has always been a challenge for us. Proplanum helped us organize these issues, and now everything is clearer. We definitely recommend it.
We work in different locations, and managing schedules was difficult. As a dental clinic, taking care of our patients' smiles is our priority, so efficient work organization is extremely important. Proplanum allows us to easily coordinate work schedules and quickly respond to changes. This gives us a better overview of our working hours and helps us plan our duties more efficiently. This tool has greatly facilitated our work.
In our restaurant, we had a big problem with scheduling shifts, especially in the summer season when we have many seasonal workers. Proplanum has really simplified this process. Now we can easily manage shifts, and the system automatically records working hours, which makes calculating wages much easier.
Managing work schedules in our store network, especially with many shifts and work on Saturdays, was a big challenge for managers and supervisors. We have many employees working simultaneously, which further complicated the matter. Proplanum has greatly simplified this process, enabling easy creation and control of schedules. The system allows us to better coordinate shifts and weekend work, significantly improving efficiency and employee satisfaction.
Proplanum solved our problems with accurately tracking working hours and calculating wages. Everything is now monitored and settled on time. We recommend this solution to any hotel.
Proplanum has greatly improved our work schedule management. It is now easier to coordinate the work of teams at different times of the day and night. Before implementing this system, creating schedules was extremely time-consuming and often led to errors that affected our customer service. Proplanum has helped us avoid these problems and has also increased employee satisfaction by better matching schedules.
FAQ — Check the answers to the most frequently asked questions
What is the Online Work Schedule and how does it help?
The Online Work Schedule is one of several useful features of the Proplanum system that enables quick and efficient creation of employee work schedules. It allows managers to save up to 84% of the time needed for team work planning. This feature includes automatic schedule creation, break planning, analyzing schedule compliance with Labor Code regulations, shift swapping between employees, and generating reports that integrate labor cost data with sales.
For what maximum number of employees can I create an Online Work Schedule?
The Online Work Schedule has no limits on the number of employees for whom you can create schedules. The tool is equipped with advanced features that allow effective management of schedules for any number of staff. Various views, date ranges, filtering, and sorting options are available, allowing you to tailor schedules to the specific requirements of your company, even if you manage hundreds of employees.
Is there a limit to the number of locations I can configure in the Online Work Schedule?
The Online Work Schedule imposes no limits on the number of locations you can configure. Our tool allows you to add any number of workplaces and assign employees to the appropriate locations, considering their specific tasks. The solution is designed to support complex organizational structures and multi-level hierarchies, making it suitable for companies of any size and enabling full flexibility in team management.
Can work schedules be verified for compliance with Labor Code regulations during their creation?
Yes. The Online Work Schedule automatically detects schedule discrepancies with Labor Code regulations.
Can the Online Work Schedule be customized for complex business structures?
Yes. Proplanum is the only online work scheduling tool on the Polish market that can be customized for complex business structures. Detailed information on this topic can be found here: proplanum.com/duze-firmy.
How much does the Online Work Schedule cost?
If you run a small or medium-sized business, you can choose from 3 pricing plans. You can find information about the available pricing plans on the website: proplanum.com/pricing. If you run a large company, contact us through the contact form, and you will receive a personalized offer for large businesses.
Can the established work schedule be modified at any time?
Yes, the completed work schedule can be modified at any time. A split work schedule allows for flexibility in working hours, enabling employees to take breaks in between shifts, which can be beneficial for personal responsibilities but may also introduce challenges such as additional commuting and stress. The Online Work Schedule is designed to allow flexible adjustment of the work schedule to changing demands, seasonality, and shift work. It enables managers to respond to various situations in real-time, and employees are automatically informed of any changes.
How quickly will employees see the completed work schedule ?
Employees can see the completed work schedule almost immediately after it is published by the manager. Thanks to the Online Work Schedule, all updates are visible in real-time, which means that as soon as you make a change or approve a new work schedule, all employees will be able to see it on their phones.
What if I need your help while creating the work schedule?
If you encounter difficulties or need additional support while creating work schedules, you can always count on our help. Our technical support team is available through chat in the web and mobile app — our specialists are ready to answer your questions and help solve any problems. We also offer access to an extensive knowledge base that includes guides and video tutorials to make using our system as easy as possible and ensure smooth work scheduling.
START A FREE 21-DAY TRIAL OF ProPlanum IN YOUR COMPANY
Proplanum allows you to quickly create work schedules, delegate tasks, and fully control labor costs. Start a 21-day free trial of Proplanum and automate daily tasks related to planning and managing work in your company – it costs nothing!