Leave Management System: Efficient Leave Planning | Proplanum
Everything you need to know about employee leave and absences in one place. Approve employee leave requests with one click, control absences, and immediately arrange replacements.
Every employee can submit leave requests, report unavailability, and propose replacements directly in the app. This makes the whole process take less time, and you can react immediately to sudden absences, minimizing their impact on the company's operational efficiency.
Efficient Leave and Absence Management — Without Paper, Emails, and Spreadsheets
When every working hour counts, efficient leave planning and managing employee absences is crucial.
What if you could automate leave management while minimizing the impact of employee absences on the company's operational efficiency?
Leave Planning is a feature that automates and speeds up the process of submitting leave requests and reporting absences by employees.
Managers can approve or reject employee requests with one click, and centralized access to information about who will be on leave allows them to plan work to reflect the team's real capabilities and ensure the smooth flow of all operations and processes in the company.
Current work schedules include employees on leave?
All types of employee absences are in one place, making it easier to plan work effectively and eliminate the problem of including employees who are on leave or unavailable in current work schedules.
HR department lacks access to an annual summary of leave days?
With Proplanum, the HR department has quick access to aggregated data on the leave days used by each employee, making it easier and more efficient to manage human resources.
High costs due to financing unused leave days?
You can continuously monitor the exact number of unused leave days, preventing situations where the company has to pay for unused leave at the end of the year or deal with many employees taking leave simultaneously.
Employees not receiving timely information about leave request approvals?
When an employee sends a leave request, you will immediately receive a notification. You can approve or reject the employee's request with one click, and the employee will be automatically informed about the status of their request.
HOW DOES LEAVE Management WORK?
Submitting availability and leave requests by employees
Every employee can conveniently report their availability and submit leave requests using the app. Leave management is faster because you can control and approve them directly from the mobile app. Once the leave is approved by the manager, the employee immediately receives a notification of acceptance.
Reporting sudden unavailability
Employees can quickly inform about their sudden absence through the app, which they always have at hand. Managers are informed in real-time and can immediately find a replacement from a list of willing workers.
Viewing the availability of all employees
In one view, you have full insight into the current availability of the entire team. Additionally, all leave information is automatically added to the work schedule. This makes the work planning process smoother and minimizes the risk of scheduling errors.
Checking available leave days
Employees can check directly in the app how many leave days they have left and how many they have already used. At the same time, the HR department has a comprehensive view that allows for effective monitoring and management of leave in the company.
How leave Management simplifies work for different roles?
Business owner
Efficiently managing employee leave and absences helps business owners reduce labor costs by predicting employee availability, planning work more effectively, reducing overtime, and avoiding hiring new employees to cover for those on leave.
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Manager
With the Leave Planning feature, managers can quickly check which employees are on leave or unavailable, allowing them to plan work according to the current capabilities of the team and minimize the impact of employee absences on the company's operational efficiency.
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Employee
Employees can easily set a vacation date or report unavailability. They can check how many leave days they have left at any time without contacting the HR department. Including their availability in the work schedule increases loyalty and job satisfaction.
Learn more >>Discover what else Proplanum can help you with
Online Work Schedule
Plan work schedules in minutes with automation that speeds up the entire process. Easily consider employees' availability and adjust the schedule to the needs of multi-shift work.
Time Tracking
Reduce labor costs by calculating wages based on accurate work time and strict overtime control. Monitor entries and exits and check who is on time and who is late.
Learn more >>
Task Manager
Delegate tasks directly to employees' phones and monitor in real-time what has been completed. Plan tasks to maintain high operational efficiency.
Learn more >>
Company Communicator
Quickly inform employees about changes without the need for meetings and time-consuming phone calls.
Learn more >>
Try Proplanum and reduce the time needed to manage leaves and absences
Start a free trial of Proplanum in your organization. Register a free account and start efficiently managing employee leaves.
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System appreciated by managers
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We had a significant problem managing 24-hour work schedules, especially with a multi-shift system. In addition, precise tracking of working hours and calculating wages were challenging. Proplanum has really helped us. Thanks to it, we can easily and quickly create schedules for different shifts, and the system automatically records working hours and helps in accurately calculating wages. Now we have more time for other matters and significantly fewer planning issues.
Our biggest challenge was scheduling shifts for students. Proplanum has greatly simplified this. With the system, we can quickly create and change schedules, and working hours are recorded automatically. This tool allows us to better match shifts to employees' needs, which translates into greater satisfaction and better performance.
Managing multiple gas stations operating 24/7 required an effective tool for coordinating shifts and weekend work. Proplanum allows us to centrally manage schedules for all locations, which has significantly improved operational efficiency.
Proplanum solved our problems with accurately tracking working hours and calculating wages. Everything is now monitored and settled on time. We recommend this solution to any hotel.
We work in different locations, and managing schedules was difficult. As a dental clinic, taking care of our patients' smiles is our priority, so efficient work organization is extremely important. Proplanum allows us to easily coordinate work schedules and quickly respond to changes. This gives us a better overview of our working hours and helps us plan our duties more efficiently. This tool has greatly facilitated our work.
Managing vacations and absences has always been a challenge for us. Proplanum helped us organize these issues, and now everything is clearer. We definitely recommend it.
Managing 24-hour work schedules for surgeons and nurses was a huge challenge for us. Thanks to Proplanum, we can now easily create schedules for different shifts, significantly improving our efficiency. The system allows precise tracking of working hours, which helps in calculating wages. This way, I can focus on managing the department and patient care.
Proplanum has greatly improved our work schedule management. It is now easier to coordinate the work of teams at different times of the day and night. Before implementing this system, creating schedules was extremely time-consuming and often led to errors that affected our customer service. Proplanum has helped us avoid these problems and has also increased employee satisfaction by better matching schedules.
Managing work schedules in our store network, especially with many shifts and work on Saturdays, was a big challenge for managers and supervisors. We have many employees working simultaneously, which further complicated the matter. Proplanum has greatly simplified this process, enabling easy creation and control of schedules. The system allows us to better coordinate shifts and weekend work, significantly improving efficiency and employee satisfaction.
In our restaurant, we had a big problem with scheduling shifts, especially in the summer season when we have many seasonal workers. Proplanum has really simplified this process. Now we can easily manage shifts, and the system automatically records working hours, which makes calculating wages much easier.
In our restaurants, the biggest problem was managing employee schedules, especially during weekends and holidays. Additionally, we had difficulties with effective communication between managers and employees. Proplanum is a real lifesaver. Now scheduling is quick and error-free. The system automatically adjusts shifts and tracks working hours, significantly reducing unnecessary overtime. This tool allows us to better manage staff and control costs, which is crucial in the hospitality industry.
FAQ — Check the answers to the most frequently asked questions
Use the topic search to quickly find the right answers.
What is Leave Planning and how does it help?
Leave Planning is one of several useful features of the Proplanum system – it enables efficient management of employee leaves and absences. It saves employees the time needed to submit leave requests and report absences, while managers can approve requests with one click and more easily manage employee unavailability. Additionally, the HR department has full visibility into each employee's leave plan, which allows for more efficient leave planning and management within the company.
What if an employee wants to make changes to their already approved leave plan?
If an employee wants to make changes to their already approved leave plan, they will need to contact their supervisor directly. The Leave Planning feature allows managers to easily reschedule the employee's vacation leave if necessary. Once the manager makes the changes, the leave plan will be updated immediately.
What security measures are used to protect employee data?
All information, from time registration data to records from mobile devices and computers, is protected by multi-layered security measures:
- Data is stored in a Microsoft SQL Azure database, using advanced encryption techniques. Automatic encryption ensures protection against unauthorized access.
- Communication between devices and servers is secured by SSL/TLS encryption, protecting data from being intercepted by unauthorized persons.
- Regular software updates and strict authorization and access control policies ensure that only authorized users have access to the data.
Is there a limit to the number of employees who can submit leave requests and report unavailability?
Proplanum has no limits on the number of employees you can include in the leave plan. The tool is equipped with advanced features that assist in creating the leave plan and allow, among other things, one-click approval of employee requests and consideration of employee requests in the work schedule.
Will employees have up-to-date access to their leave plan?
Yes, employees can check their leave plan at any time. They can continuously verify in the leave plan how many leave days they have left and how many they have already used, without the need to contact the HR department.
Can Leave Planning be customized for complex business structures?
Yes. The leave planning feature in Proplanum can be customized for complex business structures. Detailed information on this topic can be found here: proplanum.com/duze-firmy.
How much does Leave Planning cost?
If you run a small or medium-sized business, you can choose from 3 pricing plans. You can find information about the available pricing plans on the website: proplanum.com/pricing. If you run a large company, contact us through the contact form, and you will receive a personalized offer for large businesses.
Will the HR department have access to the summary of used and unused vacation days for all employees?
Yes. The HR department will have access to the leave plan at any time, which includes a summary of used and unused vacation days for each employee. This allows the HR department to effectively monitor leaves in the company and manage the leave plan efficiently and in accordance with company policy, for example, by notifying employees of the latest deadlines for taking their unused vacation days.
What if I need your help while managing the leave plan?
If you encounter difficulties or need additional support while planning leaves, you can always count on our help. Our technical support team is available through chat in the web and mobile app — our specialists are ready to answer your questions and help solve any problems. We also offer access to an extensive knowledge base that includes guides and video tutorials to make using our system as easy as possible and ensure easy leave planning.
Does the Proplanum system independently set the leave plan?
The system does not independently set the leave plan, but it offers features that support the management of vacation leaves and the scheduling of work according to the established leave plan. Employees can submit leave requests directly in the app. Managers can quickly approve requests, and the system automatically notifies employees. This makes leave planning automated and fully adaptable to the employer's policy. Proplanum helps establish the plan for all types of leave, including vacation leave, maternity leave, paternity leave, parental leave, and special leave.
START A FREE 21-DAY TRIAL OF ProPlanum IN YOUR COMPANY
Proplanum allows you to quickly create work schedules, delegate tasks, and fully control labor costs. Start a 21-day free trial of Proplanum and automate daily tasks related to planning and managing work in your company – it costs nothing!