Intelligent system for planning work schedules in the entertainment and recreation sector
Automate the planning of work schedules for events organized outside of standard working hours to save up to 84% of your time.
Whether you manage a gym, a cinema, or organize large entertainment or sports events, Proplanum will facilitate the coordination of work across multiple locations and positions, ensuring optimal schedules and transparent labor cost insights.
Manual work planning takes a lot of time and is prone to errors
In the entertainment and recreation sector, managing shift work is doubly difficult.
Events often occur outside regular working hours in various locations, requiring quick responses to changing demands. Mistakes in work schedules are easy to make, right?
Conflicts in work schedules
Matching employee availability to the specific requirements of events organized outside regular working hours takes a lot of time and often results in scheduling conflicts.
Difficulties with work coordination
The pressure of time and a large number of tasks cause difficulties in task assignments and effective communication with employees.
Sudden employee unavailability disrupts work continuity
Manual work planning does not allow quick reactions to changes in employee availability, leading to decreased operational efficiency and workflow disruptions.
Proplanum was created to solve these problems
Automate work schedules with the Proplanum system
With automation, planning and managing work in the entertainment and recreation sector is much faster, easier, and error-free.
Advanced system features allow you to plan optimal work schedules in less time, respond faster to changes in employee availability, and immediately arrange appropriate replacements.
Online work schedule
Allows you to plan shift schedules quickly and automatically. It checks for conflicts and errors in work schedules, helping you reduce planning time by up to 84%.
Work coordination
Facilitates work coordination in changing circumstances by allowing task assignments directly from the mobile app and monitoring their completion in real-time.
Leave and replacement planning
The feature simplifies leave planning and designating replacements, ensuring that every shift is fully staffed. Additionally, employees can specify their availability directly in the system, enabling quick responses to changes.
What capabilities does the online work schedule offer?
Automatic work planning
The system helps you automatically consider parameters such as employee availability and efficiently adjust schedules to changing circumstances.
Break planning
Automatically schedule legally required breaks, ensuring you always have enough staff to handle events.
Compliance with the Labor Code
With automatic control of schedule compliance with the Labor Code, you can plan shift schedules according to Polish regulations, minimizing the risk of violations and potential fines from labor inspectors.
Shift exchange system between employees
Save time with the ability for employees to independently propose replacements for their shifts. Replacement proposals can be automatically approved or verified by you.
Budgeting
You always have insight into current labor costs and up-to-date sales data. Clear summaries allow you to easily analyze and forecast labor costs, optimizing staffing based on sales.
How does work coordination help you?
Intuitive task planning for employees
The feature makes it as easy as possible for managers to assign tasks to employees. It allows creating, editing, and assigning tasks directly from the app. You can track task completion in real-time, ensuring that every aspect of the event or gym operations is properly handled.
Creating individual, group, cyclical, and multi-stage tasks
You can create any type of task — from individual to group, cyclical, and multi-stage. Even the most complex projects can be divided into smaller stages, allowing for more efficient resource management.
Sending task-related information and other communications
The Task Manager allows quick and easy information sharing and sending important messages to individual employees or specific groups. Messages are archived, making it easy to check who received specific information and when.
How does leave planning
help you?
Submitting availability and leave requests by employees
Each employee can conveniently report their availability and submit leave requests using the app, which you can control and approve with one click. Once approved, the employee receives a notification of leave acceptance.
Reporting sudden unavailability
Employees can quickly inform you about their sudden absence through the app they always have on hand. You are informed in real-time, allowing you to quickly arrange replacements based on a list of willing workers.
Viewing the availability of all employees
In one view, you have complete insight into the current availability of all employees, and all leave information is automatically added to the work schedule. This minimizes the risk of scheduling errors.
Checking available leave days
Employees can check directly in the app how many leave days they have left. Meanwhile, the HR department has access to a collective view of leave statuses, making management easier and minimizing the risk of staff shortages during key events.
Try Proplanum for free and achieve more with your team
Start a free trial of Proplanum and see how time-consuming tasks related to shift planning can become a simple and quick process. We will help you spend less time planning, avoid scheduling conflicts, and effectively coordinate your team.
What do you gain with Proplanum?
We believe that every company can increase employee efficiency, but this requires a change in approach and the right tools.
This belief led us to design the intelligent features of Proplanum, which are based on values important to any business striving for long-term growth.
One comprehensive system for work planning and team management
All necessary functions for planning work schedules and managing teams are included in one easy-to-use system.
Mobile and web app
You are not limited by time or place. With the mobile and web app, you can plan work schedules and inform the team about changes on any device, at any time, from anywhere in the world.
Automatic employee notifications
Every time you make a change to the work schedule, your team is immediately informed.
Eliminating errors in work schedules
The system automatically checks for errors and conflicts in the work schedule, resulting in better work organization and higher operational efficiency.
Easy reporting of availability by employees
When employees can easily report their availability, managers can plan work more efficiently, aligning schedules with the actual capabilities of the team. This allows optimal use of personnel and reduces the risk of workflow disruptions.
Smooth communication
The friendly company communicator allows you to centralize communication with employees in one place, quickly send information, and immediately contact any team member.
System appreciated by managers
and directors
We had a significant problem managing 24-hour work schedules, especially with a multi-shift system. In addition, precise tracking of working hours and calculating wages were challenging. Proplanum has really helped us. Thanks to it, we can easily and quickly create schedules for different shifts, and the system automatically records working hours and helps in accurately calculating wages. Now we have more time for other matters and significantly fewer planning issues.
In our restaurants, the biggest problem was managing employee schedules, especially during weekends and holidays. Additionally, we had difficulties with effective communication between managers and employees. Proplanum is a real lifesaver. Now scheduling is quick and error-free. The system automatically adjusts shifts and tracks working hours, significantly reducing unnecessary overtime. This tool allows us to better manage staff and control costs, which is crucial in the hospitality industry.
Proplanum has greatly improved our work schedule management. It is now easier to coordinate the work of teams at different times of the day and night. Before implementing this system, creating schedules was extremely time-consuming and often led to errors that affected our customer service. Proplanum has helped us avoid these problems and has also increased employee satisfaction by better matching schedules.
Managing multiple gas stations operating 24/7 required an effective tool for coordinating shifts and weekend work. Proplanum allows us to centrally manage schedules for all locations, which has significantly improved operational efficiency.
We work in different locations, and managing schedules was difficult. As a dental clinic, taking care of our patients' smiles is our priority, so efficient work organization is extremely important. Proplanum allows us to easily coordinate work schedules and quickly respond to changes. This gives us a better overview of our working hours and helps us plan our duties more efficiently. This tool has greatly facilitated our work.
Managing vacations and absences has always been a challenge for us. Proplanum helped us organize these issues, and now everything is clearer. We definitely recommend it.
Managing 24-hour work schedules for surgeons and nurses was a huge challenge for us. Thanks to Proplanum, we can now easily create schedules for different shifts, significantly improving our efficiency. The system allows precise tracking of working hours, which helps in calculating wages. This way, I can focus on managing the department and patient care.
Proplanum solved our problems with accurately tracking working hours and calculating wages. Everything is now monitored and settled on time. We recommend this solution to any hotel.
Our biggest challenge was scheduling shifts for students. Proplanum has greatly simplified this. With the system, we can quickly create and change schedules, and working hours are recorded automatically. This tool allows us to better match shifts to employees' needs, which translates into greater satisfaction and better performance.
In our restaurant, we had a big problem with scheduling shifts, especially in the summer season when we have many seasonal workers. Proplanum has really simplified this process. Now we can easily manage shifts, and the system automatically records working hours, which makes calculating wages much easier.
Managing work schedules in our store network, especially with many shifts and work on Saturdays, was a big challenge for managers and supervisors. We have many employees working simultaneously, which further complicated the matter. Proplanum has greatly simplified this process, enabling easy creation and control of schedules. The system allows us to better coordinate shifts and weekend work, significantly improving efficiency and employee satisfaction.
FAQ — Check the answers to the most frequently asked questions
Use the topic search to quickly find the right answers.
How does Proplanum help in managing shift work?
Proplanum automates the creation of shift schedules, allowing for quick adjustments to changing needs. The system enables efficient planning and management of shifts, eliminating conflicts in work schedules. It also allows for real-time modifications to schedules in response to unforeseen changes in employee availability or other unexpected situations.
Does the system help comply with Labor Code regulations?
Yes, Proplanum automatically verifies that the created shift schedules comply with Labor Code regulations, helping to avoid potential legal and financial consequences.
How much does Proplanum cost?
If you run a small or medium-sized business, you can choose from 3 pricing plans. You can find information about the available pricing plans on the website: proplanum.com/cennik. If you run a large company, contact us through the contact form, and you will receive a personalized offer for large businesses.
How can I check if implementing Proplanum is cost-effective?
You can calculate the potential savings that Proplanum can bring to your company by using the savings calculator available on the website: proplanum.com/cennik.
START A FREE 21-DAY TRIAL OF ProPlanum IN YOUR COMPANY
Proplanum allows you to quickly create work schedules, delegate tasks, and fully control labor costs. Start a 21-day free trial of Proplanum and automate daily tasks related to planning and managing work in your company – it costs nothing!