Intelligent system for planning work schedules and managing teams in large companies
Leverage the capabilities of Proplanum to ensure your organization operates efficiently, quickly, and flexibly.
From automating work schedule planning processes to effectively managing a complex organizational structure from any location and on various devices, Proplanum helps you organize and coordinate business processes effectively.
Distance does not have to be an obstacle to development
Companies operating in distributed structures need effective tools that enable smooth communication and effective coordination of team work in various locations.
Without such tools, they may encounter significant obstacles that hinder the company's development.
Inefficient management of employees in different locations
Managing shift work and employees in various locations is inefficient, negatively impacting productivity and financial results.
Difficulties in managing a complex organizational structure
The lack of centralized company communication and information flow leads to deteriorating internal cooperation.
Lack of adequate security
Available solutions for work management do not offer a sufficient level of security for your organization.
Lack of insight into labor costs across all locations
Inefficient control of labor costs in various branches hinders expense optimization and budget management, potentially leading to unnecessary financial overages.
Proplanum was created to solve these problems
Introduce a new level of efficiency in your organization
Proplanum is the only system on the Polish market for planning work schedules and managing teams that meets the specific requirements of large companies.
It eliminates time-consuming processes and automates routine tasks in your organization, helping you achieve a higher level of efficiency and competitiveness.
Online Work Schedule
Enable managers to quickly plan complex work schedules with automation. The system automatically considers employee availability and helps adjust schedules to the needs of multi-shift work.
Task Manager
Allow managers to delegate tasks directly to employees' phones and monitor in real-time what has been completed. The system helps them plan tasks to maintain high operational efficiency.
Security
Use the system without concerns about security — we employ multi-layer protection to ensure the highest level of data security for your company.
How does the online work schedule help you?
Automatic work planning
The system shortens work planning time by up to 84% — it automatically considers employee availability, preferences, and competencies, as well as payroll costs.
Break planning
Managers do not need to manually plan legally required breaks — the system ensures that breaks are scheduled so that the required number of employees is always on duty.
Compliance with the Labor Code
The system automatically checks if the work schedule complies with applicable laws, protecting your company from potential fines from labor inspectors.
Shift exchange system between employees
Employees can propose replacements for their shifts to prevent work disruptions. Replacement proposals can be automatically approved or by the manager.
Budgeting
Compare labor costs for different locations and branches with clear summaries showing labor costs relative to sales.
What changes in your company with the Task Manager?
Intuitive task planning for employees
Managers can easily assign tasks to employees directly from the app using a user-friendly interface. They can monitor task completion in real-time from any device, anywhere, anytime.
Ability to create individual, group, cyclical, and multi-stage tasks
The system allows precise task customization to the specifics of the company's operations — individual, group, cyclical tasks, and complex multi-stage projects can be created.
Ability to share task-related information and other communications
Important task updates and messages are directly communicated to employees in the system, improving collaboration and eliminating bottlenecks.
How do we ensure your company's security?
Uncompromising approach to security
We continuously monitor Proplanum for suspicious activity and introduce new security mechanisms.
Compliance with Open Web Application Security Project
We develop our software according to the best security practices established by the Open Web Application Security Project.
Possibility of signing SLA and DPA agreements
The guarantee of security and high standards of our digital services is the possibility of signing Data Processing Agreement (DPA) and Service Level Agreement (SLA) contracts.
Microsoft Azure
We use Microsoft Azure — one of the world's most secure cloud computing services.
Stripe
Your online payments are secure thanks to Stripe's infrastructure — a world leader in online payments.
Contact us and see, how Proplanum can streamline processes in your company
Fill out the form, and our expert will contact you within 30 minutes. They will analyze the issues related to work planning and team management in your company and then explain how our system can help you solve them.
A consultation with an expert will help you assess whether Proplanum is the optimal solution for your business.
You decide how long the consultation lasts — it usually takes 15-20 minutes.
What benefits does Proplanum offer to large companies?
At Proplanum, we believe that every company can increase employee efficiency, but this requires a change in approach and the right tools.
This belief led us to design the intelligent features of Proplanum, which are based on values important to any business striving for long-term growth.
One comprehensive system for work planning and team management
All necessary functions for planning work schedules and managing teams are included in one easy-to-use system.
Mobile and web app
Your company is not limited by time or place. With the mobile and desktop app, you can manage company processes on any device, at any time, from anywhere in the world.
Automatic employee notifications
Everyone is always informed about what is happening in the company and on specific tasks. Each time a manager makes a change to the work schedule, the team receives automatic notifications.
More time for strategic actions
Reduce work planning time by up to 84%, giving managers time for strategic company development and improving key business areas.
Higher employee satisfaction
Proplanum helps teams achieve a balance between employees' private and professional lives, leading to higher job satisfaction, motivation, and loyalty to the company.
Effective management of employees in different locations
Effective and secure communication across the company, optimal resource utilization, and faster responses to changes allow for more efficient management of employees in different locations.
System appreciated by managers
and directors
We work in different locations, and managing schedules was difficult. As a dental clinic, taking care of our patients' smiles is our priority, so efficient work organization is extremely important. Proplanum allows us to easily coordinate work schedules and quickly respond to changes. This gives us a better overview of our working hours and helps us plan our duties more efficiently. This tool has greatly facilitated our work.
Managing work schedules in our store network, especially with many shifts and work on Saturdays, was a big challenge for managers and supervisors. We have many employees working simultaneously, which further complicated the matter. Proplanum has greatly simplified this process, enabling easy creation and control of schedules. The system allows us to better coordinate shifts and weekend work, significantly improving efficiency and employee satisfaction.
We had a significant problem managing 24-hour work schedules, especially with a multi-shift system. In addition, precise tracking of working hours and calculating wages were challenging. Proplanum has really helped us. Thanks to it, we can easily and quickly create schedules for different shifts, and the system automatically records working hours and helps in accurately calculating wages. Now we have more time for other matters and significantly fewer planning issues.
Proplanum solved our problems with accurately tracking working hours and calculating wages. Everything is now monitored and settled on time. We recommend this solution to any hotel.
In our restaurants, the biggest problem was managing employee schedules, especially during weekends and holidays. Additionally, we had difficulties with effective communication between managers and employees. Proplanum is a real lifesaver. Now scheduling is quick and error-free. The system automatically adjusts shifts and tracks working hours, significantly reducing unnecessary overtime. This tool allows us to better manage staff and control costs, which is crucial in the hospitality industry.
In our restaurant, we had a big problem with scheduling shifts, especially in the summer season when we have many seasonal workers. Proplanum has really simplified this process. Now we can easily manage shifts, and the system automatically records working hours, which makes calculating wages much easier.
Managing vacations and absences has always been a challenge for us. Proplanum helped us organize these issues, and now everything is clearer. We definitely recommend it.
Our biggest challenge was scheduling shifts for students. Proplanum has greatly simplified this. With the system, we can quickly create and change schedules, and working hours are recorded automatically. This tool allows us to better match shifts to employees' needs, which translates into greater satisfaction and better performance.
Managing multiple gas stations operating 24/7 required an effective tool for coordinating shifts and weekend work. Proplanum allows us to centrally manage schedules for all locations, which has significantly improved operational efficiency.
Proplanum has greatly improved our work schedule management. It is now easier to coordinate the work of teams at different times of the day and night. Before implementing this system, creating schedules was extremely time-consuming and often led to errors that affected our customer service. Proplanum has helped us avoid these problems and has also increased employee satisfaction by better matching schedules.
Managing 24-hour work schedules for surgeons and nurses was a huge challenge for us. Thanks to Proplanum, we can now easily create schedules for different shifts, significantly improving our efficiency. The system allows precise tracking of working hours, which helps in calculating wages. This way, I can focus on managing the department and patient care.
FAQ — Check the answers to the most frequently asked questions
Use the topic search to quickly find the right answers.
What functionalities does the Proplanum system have?
Proplanum is a comprehensive system for work schedule planning and team management, which includes six main functionalities. The most important features of Proplanum are: Online Work Schedule, Time Registration, Leave Planning, Task Manager, Employee Surveys, and Company Communicator.
Is the Proplanum system scalable?
Yes, the Proplanum system is scalable, allowing it to be adapted to the needs of a growing company. You can increase the number of system users at any time and expand the package with new functionalities. This flexibility makes Proplanum an ideal solution for companies looking for a system that will grow with them, ensuring continuous efficiency and support as their business develops.
How is data secured in the Proplanum system?
Both messages and file transfers using the business chat in Proplanum are protected by multi-layered security measures:
- Data is stored in a Microsoft SQL Azure database, using advanced encryption techniques. Automatic encryption ensures protection against unauthorized access.
- Message encryption: communication between devices and servers is secured by SSL/TLS encryption, protecting data from being intercepted by unauthorized persons.
- Regular software updates and strict authorization and access control policies ensure that only authorized users have access to the data.
Does the program support complex structures and hierarchies of large companies?
Yes, the program supports complex structures and hierarchies of large companies. You can add multiple locations, divide the organization into positions and departments, and categorize employees using tags. There are also five available roles:
- Employee: The basic role in the system; responsible for performing daily tasks and duties assigned to their position.
- Supervisor: Responsible for organizing the team's work, scheduling, and coordinating ad-hoc activities. Acts as a leader and the first point of contact for employees.
- Location Manager: Manages the overall operations at a given location, including local human resources management. Responsible for financial results, development, and operations at the assigned location.
- Advisor: Monitors and controls the quality of work across all locations. Provides support to location managers in running efficient and plan-compliant operations.
- Administrator: Has full permissions to manage the system, including adding users, managing permissions, and configuring the system.
How much does Proplanum cost?
Contact us through the contact form, and you will receive a personalized offer for large businesses.
START A FREE 21-DAY TRIAL OF ProPlanum IN YOUR COMPANY
Proplanum allows you to quickly create work schedules, delegate tasks, and fully control labor costs. Start a 21-day free trial of Proplanum and automate daily tasks related to planning and managing work in your company – it costs nothing!