September is a month of change, so when planning your work schedule for September, it’s essential to distribute employees across various roles effectively to ensure continuity in your company. Discover how to plan a work schedule effectively to avoid chaos and maximize team efficiency.
Work Time Norms - Labor Code
According to the Labor Code, during the set accounting period, working hours cannot exceed 8 hours per day and an average of 40 hours per week. Based on this, the total work time for an employee during the accounting period is determined. Any public holiday that falls on a weekday (other than Sunday) within this period affects the calculation of total work hours.
Work Schedule for September - Key Information
Work Hours
In September 2024, we have 4 full workweeks and an additional 2 workdays, one of which falls on a weekday. This amounts to a total of 168 work hours:
40 hours per week x 4 weeks + 8 hours for 2 workdays
September does not include any public holidays, resulting in a total of 21 workdays and 9 days off.
Understanding Work Time Norms
For a full-time position, the standard work time is 168 hours. For part-time positions, the number of hours to be worked is proportionally reduced:
- ½ time: 84 work hours;
- ¼ time: 42 work hours;
- ⅛ time: 21 work hours;
Pay Attention to the Legal Workweek
Remember, September starts on a Sunday and ends on a Monday. Companies with monthly accounting periods should account for the legal workweek from Sunday to Saturday when planning work hours. If September is another month in your company's accounting period, calculating the legal workweek is related to the first day of the first week of that period.
Important! As you prepare for the end of the accounting period, which falls on a Monday this month, make sure to plan the work schedule for the next accounting period - in this case, October.
Plan a 35-hour uninterrupted rest period for each employee during each legal workweek, regardless of the job position. Also, don't forget to ensure an 11-hour break in each workday, which means 24 consecutive hours from the start of work on a given day.
Adjust the Work Schedule for "Back to School"
With the start of the school year, early September can be especially busy for stationery, clothing, and footwear stores. Expect increased traffic in these sectors. When planning the work schedule, ensure sufficient staffing to handle the anticipated customer flow, preventing long queues and the need for overtime.
Note! Be mindful of the additional burden on employees who may have children returning to school, which can affect their availability and efficiency at work.
Monitor Weather Forecasts
Weather conditions impact various industries, including clothing and footwear. Keep an eye on temperature changes, as cooler autumn weather can increase demand for warmer clothing and footwear. As temperatures drop, schedule more staff to better meet customer needs.
Consider Tourist Destinations
Tourist destinations still attract customers, although not as many as during the peak summer season. Monitor weather forecasts and analyze bookings to adjust employee schedules accordingly in tourist locations. This way, the season in your industry will last much longer.
Non-Trading Sundays
In September, all Sundays are non-trading, which may lead to increased traffic in grocery stores on Saturdays and Mondays. Meanwhile, restaurants and entertainment venues might experience higher demand on Sundays. Remember to consider these trends when planning work schedules.
Plan with Technology
Creating a work schedule for September can be challenging, which is why it’s worth using modern solutions to streamline the process. Dedicated and advanced programs, such as Proplanum, can not only make organizing work easier but also optimize internal company processes, including reducing overtime. Utilizing such tools can enhance customer service and contribute to increased profitability.
Planning for September
When planning work for September, pay close attention to work hour norms and customer needs. It’s important to carefully analyze the number of weeks in the month.
The schedule should account for employees in various roles and their rights to rest on days off. Don’t forget to ensure adequate recovery time, considering the employees' workday.
How far in advance must an employer provide the schedule?
It's important to inform employees of the new work schedule at least 7 days before the start of the new month to ensure everything is prepared. This allows employees enough time to review the schedule and better align their personal lives with their work responsibilities.
A well-thought-out plan that considers all factors will help not only avoid downtime but also utilize employees efficiently, ensuring smooth operations and team satisfaction.
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